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serve Library patrons and to conserve Library resources, the
acquisitions department uses the following guidelines in purchasing
Library purchases resources through a jobber who will:
for an item
discounts that publishers may not give.
conserves the time and resources of the acquisitions department.
Occasionally, however, the ordering process may require a
before the item can be acquired.
possible, hardback books are purchased, because
paperback books are generally good for only six circulations
before requiring repair or discard.
a paperback book is the only copy available, the Library
to purchase it through a jobber who can prebind it with
to prolong the usage period. (Sending a paperback book to
adds additional time to the ordering process)
an item is unavailable through a jobber, it is purchased
from another source, such as the publisher or an out-of-print
vendor. Determining that the item is not available through
the jobber and that
it must be ordered through a secondary source adds additional
to the ordering process.
ensure that items ordered for a specific fiscal year are paid
for in the same fiscal year, the Library has determined a
schedule for receiving orders from the Library liaison. This
annual schedule follows this plan:
31: 75% of the allotted budget must be encumbered
31: another 15% must be encumbered
16: last 10% must be encumbered
If the liaison has not submitted the required percentage
by the above annual due dates, the Library will place orders
equal to the unencumbered amount for that due date.
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information, questions, or comments regarding purchasing policies,
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