Library
Liaison
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A
faculty member from each college acts as liaison to the Library.
Members
of the current Library Committee will be asked to serve as
liaisons for their colleges. If a college is not represented
on the Library Committee, then the dean of that college will
be asked to name a liaison.
PURPOSE
- Provides
communication link between the Library and his/her colleagues.
- Annually
evaluates the Library’s current periodical subscriptions
relating
to his/her college, and makes recommendations for additions
and deletions.
- Coordinates
Library purchase requests for his/her college.
PURCHASE
REQUESTS
- Faculty
requests for Library purchases of books, videos, periodical
subscriptions, or other items must be forwarded to the college’s
liaison for action.
- Purchase
requests should be made using the forms
available on the Library’s web site.
- Complete
information is essential for timely processing of purchase
requests.
- Forms
requesting books and other items should be signed by the
college’s
- liaison and dean, and submitted to the Acquisitions
Librarian, Debra Collins.
- Forms
requesting periodical subscriptions should be signed by
the college’s liaison and dean, and submitted to the
Serials Supervisor, Zack
Prince.
- Each
academic year, budget information will be distributed to
the liaisons of each college. As purchases are confirmed,
the liaison will be informed of the college’s remaining
balance.
- Items
are ordered based on the availability of funds. The liaison
will be notified of the date the order is placed. If, for
some reason, the order cannot be placed, the liaison will
be notified of the reason.
- When
requested items are received, the Library will notify the
liaison. The liaison is expected to share this information
with the person who initiated the request, as well as any
other colleagues who might be interested in the new acquisition(s).
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PRIORITIES
The
deans and faculty of each college will determine distribution
of recommended expenditures and priorities for purchases based
on their departmental needs. The Library staff strives to
provide necessary resources in a fair and equitable fashion.
PURCHASING
SCHEDULE
To
ensure that items ordered for a specific fiscal year are paid
for in the same fiscal year, the Library has determined a
schedule for receiving orders from the Library liaison.
The annual schedule follows this plan:
- October
31: 75% of the allotted budget must be encumbered
- December
31: another 15% must be encumbered
- February
16: the last 10% must be encumbered
If
the liaison has not submitted the required percentage by the
above annual due dates, the Library will place orders equal
to the unencumbered amount for that due date.
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The
Acquisitions Librarian and Serials Supervisor are available
to assist in determining the availability and cost of proposed
acquisitions. Publishers’ and vendors’ catalogs
are available for perusal upon request. For further details,
please refer to our Purchasing
Guidelines, or contact the Acquisitions Librarian, Debra Collins, at 214-333-5220.
We
are here to help you!
For
more information, questions, or comments regarding Library
liaisons, please contact:
Acquisitions Librarian and Interim Library Director
Debra Collins
Email Debra
214-333-5392
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