Library Liaison

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Purchase Requests
Priorities

Purchasing Schedule

Purchase Request Form

Subscription Request Form

 

A faculty member from each college acts as liaison to the Library. Members
of the current Library Committee will be asked to serve as liaisons for their colleges. If a college is not represented on the Library Committee, then the dean of that college will be asked to name a liaison.

PURPOSE

  • Provides communication link between the Library and his/her colleagues.
  • Annually evaluates the Library’s current periodical subscriptions relating
    to his/her college, and makes recommendations for additions and deletions.
  • Coordinates Library purchase requests for his/her college.

PURCHASE REQUESTS

  • Faculty requests for Library purchases of books, videos, periodical subscriptions, or other items must be forwarded to the college’s liaison for action.
  • Purchase requests should be made using the forms available on the Library’s web site.
  • Complete information is essential for timely processing of purchase requests.
  • Forms requesting books and other items should be signed by the college’s
  • liaison and dean, and submitted to the Library Director, Debra Collins.
  • Forms requesting periodical subscriptions should be signed by the college’s liaison and dean, and submitted to the Serials Supervisor, Zack Prince.
  • Each academic year, budget information will be distributed to the liaisons of each college. As purchases are confirmed, the liaison will be informed of the college’s remaining balance.
  • Items are ordered based on the availability of funds. The liaison will be notified of the date the order is placed. If, for some reason, the order cannot be placed, the liaison will be notified of the reason.
  • When requested items are received, the Library will notify the liaison. The liaison is expected to share this information with the person who initiated the request, as well as any other colleagues who might be interested in the new acquisition(s).

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PRIORITIES

The deans and faculty of each college will determine distribution of recommended expenditures and priorities for purchases based on their departmental needs. The Library staff strives to provide necessary resources in a fair and equitable fashion.

PURCHASING SCHEDULE

To ensure that items ordered for a specific fiscal year are paid for in the same fiscal year, the Library has determined the 2014-2015 schedule for receiving orders from the Library liaison.  The annual schedule follows this plan:

  • October 17, 2014: 75% of the allotted budget must be encumbered
  • December 5, 2014: another 15% must be encumbered
  • January 14, 2015: the last 10% must be encumbered

If the liaison has not submitted the required percentage by the above annual due dates, the Library will place orders equal to the unencumbered amount for that due date.

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The Library Director and Serials Supervisor are available to assist in determining the availability and cost of proposed acquisitions. Publishers’ and vendors’ catalogs are available for perusal upon request. For further details, please refer to our Purchasing Guidelines, or contact the Library Director, Debra Collins, at 214-333-5220.

We are here to help you!

For more information, questions, or comments regarding Library liaisons, please contact:

Library Director
Debra Collins

Email Debra
214-333-5392


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