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faculty member from each college acts as representative to the Library.
of the current Library Committee will be asked to serve as
representatives for their colleges. If a college does not have a member
on the Library Committee, then the dean of that college will
be asked to name a representative
communication link between the Library and his/her colleagues.
evaluates the Library’s current periodical subscriptions
to his/her college, and makes recommendations for additions
Library purchase requests for his/her college.
requests for Library purchases of books, videos, periodical
subscriptions, or other items must be forwarded to the college’s representative for action.
requests should be made using the forms
available on the Library’s web site.
information is essential for timely processing of purchase
requesting books and other items should be signed by the
college’s represesntative and dean, and submitted to the Library Director, Scott Jeffries.
requesting periodical subscriptions should be signed by
the college’s representative and dean, and submitted to the
Library Director, Scott Jeffries.
academic year, budget information will be distributed to
the representatives of each college. As purchases are confirmed,
the representative will be informed of the college’s remaining
are ordered based on the availability of funds. The representative
will be notified of the date the order is placed. If, for
some reason, the order cannot be placed, the representative will
be notified of the reason.
requested items are received, the Library will notify the
representative. The representative is expected to share this information
with the person who initiated the request, as well as any
other colleagues who might be interested in the new acquisition(s).
deans and faculty of each college will determine distribution
of recommended expenditures and priorities for purchases based
on their departmental needs. The Library staff strives to
provide necessary resources in a fair and equitable fashion.
To ensure that items ordered for a specific fiscal year are paid for in the same fiscal year, the Library has set an annual schedule for receiving orders from the Library representative. The annual schedule follows this plan:
- October 15: 75% of the allotted budget must be encumbered
- December 5: another 15% must be encumbered
- January 15: the last 10% must be encumbered
NOTE: if any of the above dates falls on a weekend, please refer to the representative’s letter you received in August for the exact dates.
Library Director and Serials Supervisor are available
to assist in determining the availability and cost of proposed
acquisitions. Publishers’ and vendors’ catalogs
are available for perusal upon request. For further details,
please refer to our Purchasing
Guidelines, or contact the Library Director, Scott Jeffries, at 214-333-5211.
are here to help you!
more information, questions, or comments regarding Library
liaisons, please contact:
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