Circulation Services

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Check Out
Holds & Recalls
Your Library Account

Vance Memorial Library serves the DBU community by offering thousands of information resources in a variety of formats. Some resources are available online, such as periodical databases and ebooks, while others are held within the Library’s premises in the Collins Learning Center on the DBU campus. Physical holdings of the Library include:

  • Books
  • Periodicals (journals, magazines, newspapers, etc.)
  • Video tapes
  • DVDs
  • Audio tapes
  • Music and spoken-word CDs and records
  • Microforms (microfilm and microfiche)
  • CD-ROMs

Some of these items are always kept in the Library so everyone can have access to them. Periodicals, CDs and CD-ROMs, microforms, reference books, and items in special collections fall into this category. Other items may be checked out, or circulated, by members of the DBU community.


  • Bring your current DBU ID card to check out items.
  • You are responsible for items checked out in your name – don’t loan your card or your Library items to anyone else.
  • Limit:
    • Staff: 25 books
    • Undergraduates: 25 books
    • Graduates: 30 books
    • Doctoral students: 60 books
    • All staff / students: 2 DVDs/Videos
    • TexShare patrons: 10 books (no renewals)
  • Bring items from the 2nd floor to the 1st floor circulation desk to check out.



  • Books – 4 weeks
  • Videos/DVDs – 2 weeks
  • Reserve items vary: click here for information on Reserves
  • Books may be returned to the book drops:
    • In front of the Collins Learning Center, left of the doors.
    • Slot in the circulation desk, just inside the Library doors.
  • Videos and DVDs must be returned at the circulation desk – using the book drops could result in damage to the items.
  • Graduating students should return all Library items one week before the end of their last term.



  • Checked-out items may be renewed ONLY once, before they are due.
  • If someone has placed a Hold on your item, you won’t be allowed to renew it.
  • Five ways to renew your items:
    • In person at the circulation desk
    • By phone: 214-333-5320
    • By email:
      • Provide your name and DBU ID #.
      • Include title, author, and barcode number from item.
    • Online: complete the Online Renewal Form.
    • Library Catalog:
      1. Select "Sign In" next to "My Library Account."
      (top right of screen)
      2. Type your username - 7 digit DBU ID number
      (the first time you will need
           to select the "set/reset password" option and a password link will be sent to
           your DBU email).

      3. Type your password.
      4. Choose "My Library Account"
      (top right of screen)
      5. Item[s] checked out to you will appear in a list.
      6. Click "Renew" for item[s] you wish to renew.



Be courteous to your fellow students – turn in your Library materials on time!

  • Overdue fines are:
    • Books: $0.25/day
    • Videos/DVDs: $1.00/day
    • Reserve items: $0.25-$1.00/day as indicated on the item
    • Laptops: $0.25/minute
  • Maximum overdue fines are:
    • Books: $12.50
    • Videos/DVDs: $40.00
  • Overdue notices will be mailed to you.  Failure to receive a notice does not remove the patron's responsibility to return materials or pay fines.
  • Late fines must be paid at the circulation desk by cash or check.
  • When an item is 50 days overdue, it is considered lost.
  • Lost items result in a $50.00 lost item fee.
  • If not paid within 10 days of notification, lost item fees will be transferred to the student's DBU account.  Failure to receive the notification letter does not absolve the student's debt.
  • Lost item fees that have been transferred to the student's account must be paid in the Cashier's office.
  • If a lost book is later returned to the Library, the student will receive a refund of $37.50 ($10.00 for Videos/DVDs).  The maximum overdue fine ($12.50 for books; $40.00 for videos/DVDs) will be assessed and subtracted from the total lost item fee.
  • Failure to pay fines (over $10.00) or return materials will result in a suspension of Library privileges.  This includes TexShare and interlibrary loan privileges.
  • Fines for interlibrary loan items are levied by the lending library and are the responsibility of the patron.



If the item you want is checked out, you may place a "Hold" on the item, so it can’t be renewed or checked out by anyone else.

To place a HOLD:

  • Search for the item in the online Library catalog.
  • Click on the title of the item.
  • Click "Place Hold”.
  • Enter your DBU ID # and password where prompted.
  • Select "Submit" -- you will be notified by email (DBU email) when the item is available.

Faculty members and administrators may RECALL checked-out items needed urgently. If your item is recalled:

  • Someone from the Library will call you, requesting that you return the item within 8 days.
  • After 8 days, a fine of $1.00 per day will be assessed.
  • Items that are recalled cannot be renewed, and Holds cannot be placed on them.



You may access your library account online in the Library catalog:

  • Select "Sign In" next to "My Library Account." (top right of screen).
  • Type your username - 7 digit DBU ID number (the first time you will need to select the "set/reset password" option and a password link will be sent to your DBU email).
  • Type your password.
  • Choose "My Library Account" (top right of screen)

Once you have accessed your account, you can:

  • Verify your personal information.
  • See the due dates for items you have checked out.
  • Renew your checked-out items.
  • Place a Hold request on an unavailable item.
  • See any fines you may owe.
  • Be sure to “Logout.”


We are here to help you!

For information, questions, or comments regarding Circulation Services, please contact:

Circulation Manager


To ensure prompt attention to email,

please include "DBU" in the subject line of your message.


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