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Undergraduate
Financial Aid
Financial Aid Refund Policy
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Refund Policy
DBU uses student accounts to assess charges and apply payments against those charges. Financial aid payments are applied to student accounts after the close of the add/drop period. If a student's account balance is a credit, it is the policy of the University to refund the credit to the student in a timely manner under most circumstances. Credit balances caused by financial aid are refunded only after a careful review of the student's account and eligibility for aid. If a credit balance refund is due the student, the refund is made to the student within 14 days, as required by federal regulations. A refund will be issued only if the student's balance is paid in full. The refund will be issued in the form of a check made payable to the student and mailed to the student's preferred address. A student may receive partial or full credit for the semester's tuition charge if he/she completes the official Add/Drop or withdrawal process through the Registrar's Office. (Please refer to the appropriate semester Schedule of Classes to determine the appropriate refund calculation.)
In cases of course cancellation by the University, credit equal to 100% of tuition and fees will be given. Late Registration and/or absences from class have no bearing on refunds.
Students suspended for academic or disciplinary reasons will not be entitled to a refund of tuition, fees, or housing.
Refunds of credit balances on student accounts as a result of withdrawal will require a minimum of two weeks to be paid after the student has officially withdrawn through the Registrar's Office.
Change In Enrollment Status
If a student who has received a refund based wholly or partly on
financial aid and later changes enrollment status may be required
to repay all or part of the aid received to the University
or to the appropriate federal or state aid programs. Students
receiving federal aid, other than Federal Work-Study funds,
who withdraw or change enrollment status (increase or decrease
semester hours taken) will have federal aid adjusted in accordance
with formulas prescribed by the Federal Title IV Program,
or DBU policy, whichever is applicable.
IMPORTANT NOTE: Credit balance
refunds due students are processed after the Add/Drop period
closes each semester (consult the semester schedule of classes
for this date).
Eligibility for a refund depends on several
factors and will be determined by the Office of Financial
Aid. Changes in any of these factors, such as dropping courses
or withdrawing from the University, could result in delays
in receiving a refund or the reduction of the student's aid
package, thereby removing a potential credit balance.
Withdrawal from the University
A student who withdraws from the University receives only
the balance that remains, if any, after the appropriate refund
calculation has been performed by the Office of Financial
Aid and according to federally mandated Return of Federal
Title IV Funds Policy listed below.
Return
of Federal Title IV Funds Policy
Financial aid recipients who withdraw before 60% of the semester is completed will also be required to return a portion of the federal financial aid received. For further information, please consult the Office of Financial Aid.
A. Funds to be Returned:
Dallas Baptist University
returns unearned funds received from Federal student assistance
programs to the proper program accounts or lenders in accordance
with Federal Title IV student assistance regulations, as amended,
under 34 CFR, section 668.22(d) of the Reauthorization of
the Higher Education Act of 1965.
The student receiving assistance from Federal Title IV programs
is required to complete a minimum number of hours for which
assistance was received. If the student completely withdraws
from school during the semester or stops attending, but fails
to officially withdraw, the student may be required to return
the unearned part of the funds received to help pay educational
expenses for the semester. Liability for return of Federal
Title IV funds will be determined according to the following
guidelines:
- If the student remains enrolled and attends
class beyond the 60% mark of the semester in which aid is
received, all federal aid is considered earned and not subject
to this policy.
- If the student completely withdraws from
all classes before completing 60% of the semester, a pro-rated
portion of the federal aid received must be returned to
the federal aid programs equal to the percentage of the
semester remaining.
- If the student does not officially withdraw
from classes, and stops attending all classes, a pro-rated
portion of the federal aid received, based on the documented
last date of attendance, must be returned to the federal
aid programs. If the college is unable to document the last
date of attendance, one-half of all federal aid received
during the semester must be returned to the federal aid
programs.
Return of Federal Title IV funds will be distributed
according to statutory regulations. Worksheets/Formulas provided by
the U.S. Department of Education will be used to determine
the amounts and order of return. If a student's share of the
return amount exists, the student will be notified and allowed
45 days from the date of determination to return the funds
to the Business Office of the University for deposit into
the federal programs accounts. If the student does not return
the amount owed within the 45-day period, the amount of overpayment
will be reported to the U.S. Department of Education (DOE)
via the National Student Loan Database (NSLDS) and the student
will be referred to the DOE for resolution of the debt. Unearned
aid will be refunded to the appropriate program(s), if necessary
based on these regulations.
If the student owes money to the University
or to one of the financial aid programs in the form of a repayment,
the Office of Financial Aid or the Cashier's Office will notify
the student.
B. Funds to be Disbursed
When a student officially or unofficially withdraws, the Office of Financial Aid will determine if the student is entitled to a post-withdrawal disbursement. Post-withdrawal disbursement occurs when the student receives less federal student aid than the amount earned (based on withdrawal date). DBU will then offer, in writing, a disbursement of the earned aid that was not received. All post –withdrawal disbursement offers will be made within 30 days of the date DBU determined that the student withdrew.
Transcript Requests
Students must pay a transcript request fee plus any outstanding account balance with cash, check, or credit card. However, if the student desires a transcript to be processed within two working days, they must pay with cash or credit card. A thirty (30) day hold will be placed on transcript requests paid by check.
 Online Education Payment of Charges and Payment Arrangements
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